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James Dickinson - Head of Hertfordshire Music Service

FINANCIAL SUPPORT FOR INSTRUMENTAL AND
VOCAL TUITION IN SCHOOLS

From Hertfordshire Music Service’s Service Level Agreement with Schools – May 2017:

‘Hertfordshire Music Service will provide financial support for music fees for eligible pupils and children looked after in Year 3 or above.

Where possible pupils receiving financial support of fees should be offered group tuition, the maximum amount of support available is for a 20 minute individual lesson. Individual tuition may be because group lessons are not possible in the school, or because the pupil is recognised as benefiting from individual tuition. Where individual tuition is agreed the maximum amount of support funding available will be for 33 weeks (£440) per academic year for a 20 minute individual lesson. Financial support of fees is available for up to half an hour of group tuition or 20 minutes individual tuition per week, and membership of one music centre ensemble for a maximum of 33 weeks.  Membership of an ensemble is strongly recommended. 

Pupils receiving support may also participate in county music activities without charge, excluding residential courses and tours, for which individual arrangements are made.

Financial support is dependent on pupils attending regularly and making satisfactory progress, as assessed by the instrumental teachers and agreed by the school.  A £20 per term fee is payable for pupils on full support to access the scheme.’

Information for the Parent/ Carer

1. All applicants who are eligible because of their qualification for Free School Meals (as well as receiving their school’s recommendation for financial support) and in Year 3 or above, will pay £20 per term towards the cost of their tuition. The fee applies for lessons and is not charged for extra activities and ensembles in HMS Music Centres where these are eligible for financial support.
2. For students in Year 3 and above qualifying for Free School Meals, the maximum level of financial support will be for the equivalent of 20 minutes individual tuition.

3. Applicants in Year 3 and above who qualify for certain other benefits may be eligible for partial support of their tuition costs to be paid through the scheme.  The maximum for Level Two financial support will be half the cost of 20 minutes individual tuition.  Applicants for this Level Two financial support will not pay the termly support fee.

4.Eligibility will need to be rechecked for continuing students and for those on the Waiting List for financial support for the new academic year. Free school meals eligibility is reconfirmed centrally; those seeking to qualify on other benefits will need to reapply.

Information for Schools

1. Schools will not pay a per hour contribution towards this financial support. HMS will pay in full the cost of the tuition up to the level of a 20 minute individual lesson for Free School Meals applicants (£148.50) and 50% of the cost of a 20 minute individual lesson (£74.25) for students qualifying for Level Two support through other benefits.

2. Schools will set their own criteria for what tuition students can access with this support, including choosing to support lessons of a longer length than 20 minutes using their own budget to fund the difference if they wish.

3. Schools will initially be billed in full for all tuition delivered and fund this with monies refunded by HMS as described above (net of the termly £20 fee where applied).

4. Should a student’s circumstances change during the academic year and their Free School Meals or other eligibility for help with music fees cease, schools must contact the Music Service before taking any action regarding their tuition.

5. GCSE / A-Level Instrumental Tuition and Financial Support. Guidance from the Department of Education states that GCSE/AS/A2 instrumental tuition is part of the school’s delivery and it is not an extra-curricular parental choice. Therefore parents should apply direct to the school for financial support for this tuition, and it is not claimable against Financial Support offered through Hertfordshire Music Service.

Summary

HMS intends that the financial support for music tuition has a minimal waiting list and that by introducing a modest level of financial commitment for eligible students in Year 3 and above, this funded support will target the genuinely committed pupils and not be regarded as an “entitlement” purely because of their financial eligibility.

We recommend that parents/carers speak directly to their child’s school or HMS Music Centre. Please find below more details on the scheme, and frequently asked questions that can be downloaded.

If you have any immediate questions, please contact Jenny Blanch at Hertfordshire Music Service on 01438 844848 or email jenny.blanch@hertfordshire.gov.uk 

Help with Music Fees

Eligibility for Academic Year 2017/18

Students in Year 3 or above receiving Free School Meals and/or other benefits while living in and attending school in Hertfordshire may be able to receive financial support for instrumental or vocal lessons with Hertfordshire Music Service (HMS). We also support children in the care of Hertfordshire County Council.

The local authority’s financial support is available for students in Year 3 and above for instrumental or vocal lessons with Hertfordshire Music Service between September and July. There are still two levels of support available, depending on the benefits that you receive. Students will only have financial support renewed if the Music Service receives evidence of good attendance and progression in the student’s learning.

Download a printable version of Frequently Asked Questions. Click HERE 

Download RMF Renewal Poster June 2017 for Schools. Click HERE

Download an application form for Financial Support for Music Tuition (Children Looked After and Young Carers ONLY) HERE 

Download GCSE & A-Level Guidance for Financial Support with Music Tuition. Click HERE
 

Financial Support for Instrumental and Vocal Tuition

Frequently Asked Questions for Parents and Carers

We recommend that you speak to your School or HMS Music Centre directly to discuss the financial support scheme

1.  What financial support can I apply for?

Students in Year 3 or above receiving Free School Meals and/or other benefits while living in and attending school in Hertfordshire may be able to receive financial support for instrumental or vocal lessons with Hertfordshire Music Service (HMS). Support is available at two levels: for Free School Meal students and Level Two for certain other qualifying benefits. Support is offered until the end of the academic year, to a maximum of 33 lessons, based on continuing eligibility, satisfactory attendance and progress by the student.

Hertfordshire County Council offers this financial support scheme and we may operate a waiting list if we receive more applications than the available funding.

Before you apply, speak to your school or HMS Music Centre to find out what lessons are available, and for advice on what support you could receive according to the benefit(s) you are receiving.

2.  I live in Hertfordshire but my child attends school in another county. Can we apply for help with music fees?

Yes. Hertfordshire residents can apply for help for tuition for students in Year 3 or above that takes place in Music Centres that are operated by Hertfordshire Music Service.

3.  I live in another county but my child attends a Hertfordshire school. What can I apply for?

You should contact the local authority where you live to apply for any music benefits offered.

4.  My child attends an Academy in Hertfordshire. Can I apply for any help?

Yes, provided the lessons are provided by Hertfordshire Music Service, the child attends full-time education at the Academy, and the parent/carer is both resident in Hertfordshire and in receipt of qualifying benefits.

5.  My child attends a Hertfordshire nursery school. Can I apply?

Eligible pupils need to be in full time education at a Local Authority school or Academy in Year 3 or above in order to be considered for financial support for Music Tuition.

6.  How do I apply for help with music fees for my child?

There are five simple steps:

a) Speak to your school or local HMS Music Centre(find your nearest centre on www.hertsmusicservice.org.uk/find-my-local-centre) They will advise you what lessons and activities you can apply for. When you have made a choice, they can also advise you how to apply and what you would pay in addition to potential financial support.  

b) Check you are eligible. You will need to confirm your financial eligibility with Hertfordshire County Council. Applying is quick, easy and convenient and should take about ten minutes.

To apply online, go to www.hertfordshire.gov.uk/freeschoolmeals

Alternatively, you can apply by calling Hertfordshire County Council’s Customer Service Centre on 0300 123 4048 (8am-8pm Monday to Friday, 9am-4pm Saturday). The Customer Service Centre will write to you to confirm you are financially eligible for help with music fees. Please note, this does not guarantee financial support for music tuition at this stage.

c) Agree what you will have to pay. If you are eligible for Free School Meals, you need to pay £20 per term (or £10 if tuition starts after half term) to your school or music centre in order to receive this additional financial support. Please note this fee is not refundable. Your school or Music Centre will advise you what you need to pay if you apply for Level Two support.

d) Be recommended by your school or Music Centre. Your school or HMS Music Centre will apply on your behalf to Hertfordshire Music Service for financial support to cover a specific lesson or activity.

>e) Wait for Hertfordshire Music Service to confirm financial support to you and your school or HMS Music Centre before starting tuition.

7.  When can I apply for help with tuition in the Autumn Term (to start lessons from from September)?

Wednesday 7th June 2017 is the date that applications for September will start being processed by the Customer Service Centre.  Applications need to be received by HMS before Friday 8th September in order to be considered for the Autumn Term.

8.  I have received support before and want to continue, what do I need to do?

If you are receiving financial support for music tuition during the summer term and qualify for Free School Meals, your benefits will be automatically checked by Hertfordshire County Council and, if confirmed, your School or Music Centre will be given an application on 7th June 2017 to complete with you.

If you are receiving 50% financial support for music tuition during the summer term because you qualify for certain benefits, from 7th June 2017 you need to contact Hertfordshire County Council again (as outlined above) to renew your financial eligibility for the coming year.

9.  I have been on the waiting list for financial support for music lessons this school year. What do I need to do now?

You need to follow the same steps as above to apply for financial support for September (including checking your current financial eligibility with Hertfordshire County Council). However, Hertfordshire Music Service will prioritise funding to students who have been on this year’s waiting list over first time applicants.

10.  I am applying based on Free School Meals, do I need to pay anything?

Yes. All new and renewing applicants qualifying for Free School Meal support will need to pay £20 per term. The fee applies for lessons and is not charged for extra activities and ensembles in HMS Music Centres, where these are eligible for financial support.

11.  I will find it difficult to pay £20 each term. What can I do?

Talk to your School or Music Centre who may be able to make arrangements for you to spread the payment.

12.  Is there a maximum level of financial support available?

Yes. The maximum is for all or half of the equivalent of a 20 minute individual lesson, to a maximum of 33 lessons in the academic year, dependent on eligibility qualification. Eligible students having tuition at HMS Music Centres may be considered by the Head of Centre for financial support for up to 30 minutes individual tuition, if they are at the equivalent of Grade 5 level or above on their instrument; financial support for additional time for students receiving tuition in school is at the school’s discretion and would be funded by schools (for example through the Pupil Premium).

13.  When can tuition start?

After you have received written confirmation of financial support from Hertfordshire Music Service.

14.  Can I extend my lesson from 20 minutes to 30 minutes?

You can discuss this with your school or Music Centre, but the additional 10 minutes will not be supported under the scheme and you will need to pay the difference. Your school or Music Centre will be able to advise you of the amount you would need to pay.  We do not recommend ½ hour individual lessons for beginners in primary schools, and we encourage group lessons first.

15.  What happens if my financial eligibility changes?

Speak to your school or music centre. Eligibility for Free School Meals is rechecked every half term, and if your circumstances have changed, financial support will be withdrawn or reduced and you will need to pay if you wish tuition to continue.

16.  Can my tuition be withdrawn for any other reason?

Attendance and progression is monitored for all students in receipt of financial assistance and the benefit will be withdrawn if there is unexplained poor attendance or commitment.

17.  Who do I contact if I still have questions?

Please contact your School or local HMS Music Centre about this scheme.  Contact details for HMS Music Centres are available at www.hertsmusicservice.org.uk/find-my-local-centre

These details are correct as at 11th May 2017

Please note:

  • Due to steadily growing demand and a fixed amount of funding available to support instrumental or vocal tuition, the Hertfordshire Music Serviceexpects that there may be more applications than we can support in 2017/8.
  • If required, Hertfordshire Music Service may operate a waiting list in order to allocate available funds, so there may be a delay before your application is successful.
  • Funding for continuing pupils will only be agreed on the basis of good attendance and progression by the student in the prior year, and this funding may be withdrawn or not renewed if the student’s commitment to learning is unsatisfactory.
  • Financial support for music tuition will not be backdated. Lessons that start before Hertfordshire Music Service confirms the financial support to the parent/carer and school/HMS Music Centre will not be reimbursed, and the school or Music Centre has to accept responsibility for these costs.

Download a printable version of Frequently Asked Questions. Click HERE 

Download RMF Renewal Poster June 2017 for Schools. Click HERE

Download and application form for Financial Support for Music Tuition (Children Looked After and Young Carers ONLY) HERE 

Download GCSE & A-Level Guidance for Financial Support with Music Tuition. Click HERE